2017 Technology Update

2017 Technology Update

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Description: You may access your CPE certificate by clicking the “Get CPE” icon if you have fulfilled the attendance check requirements. You will also receive a post event email with links to your CPE certificate and to the archive of this webcast. .

 
Author: John H. Higgins  | Visits: 253 | Page Views: 811
Domain:  High Tech Category: Business 
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Contents:
2017 Technology Update

1

John H. Higgins, CPA.CITP
Co-founder of CPA Crossings, LLC
Strategic technology advisor to CPAs w/ 25+ years of
experience
Nationally recognized author and presenter on CPA
technology
Former Top 10 Technology Partner
Recognized by Cygnus Media as a Top 25 Thought
Leader for the accounting profession
AICPA Hall of Fame Award
MACPA Innovative User of Technology Award
Past Chair of the Michigan Association of CPAs

2

Learning Objectives
After completing this course, you will be able to…
 Understand and discuss the hardware and software
technologies that can help you and your organization
increase your productivity, profitability and quality.

3

Presentation Outline
 Key technology trends overview
 PC technology update
– PCs, storage, displays, tablets

 Business productivity software
– Windows / Office / Adobe / Other

 Cloud based accounting systems
 Emerging tech potpourri

4

KEY TECHNOLOGY TRENDS

5

Current Technology Trends
Cloud, cloud and more cloud

Mobile devices

Big data & data analytics

Cloud based accounting systems

The internet of things

6

Cloud Computing Market
 SaaS – Software as a Service
– Vendor provides application software, hardware
infrastructure and turnkey support services

 PaaS – Platform as a Service
– Vendor provides hardware infrastructure and
development platform (for software developers)

 IaaS – Infrastructure as a Service
– Vendor provides hardware infrastructure and
support services (aka hosting)
7

Software as a Service IT Model
Data Center
Internet aka
Cloud

Personal
Computers

Servers
Router

Smartphones

Network
Tablets

Software

Administration

8

PC Devices Market
 Desktop PC market declining
 Laptop and tablet market levelling off
 Phablet (smartphone / tablet) market is
growing

9

BIG DATA

10

“Big Data” Defined
Big data is high-volume, high-velocity and
high-variety information assets that
demand cost-effective, innovative forms of
information processing for enhanced insight
and decision making aka data analytics.
Source: Gartner, Inc. IT Glossary

11

Data Analytics
 The examination of (big) data to draw
conclusions about that data to make better
business decisions.

Data analytics
case studies

12

THE INTERNET OF THINGS

13

The Internet of Things (IoT)
 The explosive growth of devices that contain
sensors that are connected to the internet
wirelessly to collect information
 Predicted to be 26 billion by the year 2020
(source: The Gartner Group)

14

Smart Pill Bottles
 Real-time measurement
 Sense when the bottle was opened
 Missed dosage triggers automatic notifications

15

Smart Thermostats
 WiFi enabled thermostats
 Change settings remotely
 Report temperature automatically
 Utility companies are deploying to meet energy
savings targets

16

Smart Belly Trash Cans
 WiFi enabled waste collection repository
 Reports real-time and historical waste
collection history
 No electricity required to report via the cloud
 Optimize waste collection fleet scheduling

17

Fire Extinguisher Monitoring Systems
 WiFi enabled fire extinguisher
 Monitor fire extinguishers throughout a facility
 Real-time notification of . . .





Obstructed units
Physical presence
Location
Pressure level

18

Grocery Store Smart Shelves
 WiFi enabled stocking shelves
 Weight sensors track inventory level
 Sensors determine facial features to predict
shoppers age and sex
 Not cameras
 Make product recommendations
 Offer targeted discounts

19

PC TECHNOLOGY UPDATE

20

Key PC Technologies
 PC Form Factors
 Processors
 Hard Drives
 I/O Ports

21

PC Form Factors
 The Big Five






Apple
Dell
Hewlett Packard
Lenovo
Microsoft

 Form Factors





Desktop
All in one
Laptop
Tablet

Note: Take advantage of your AICPA
membership by using the Dell and
Lenovo member discounts
22

Desktop PCs

23

All in One PCs
Dell XPS 27

Touch screen
display
System
board
built in to
back of
display
screen

Wireless input keyboard and mouse
24

Dell XPS 27 All-in-one Features
 6th Gen i7 Intel Core processors
 Windows 10
 27” Touch display
 2550 x 1440 Quad HD resolution
 2 TB hard drive with 64 GB solid state drive
 (6) 3.0 USB ports
 HD Webcam
 2 GB graphics card
 Wireless mouse and keyboard
25

Laptops
Lenovo ThinkPad W550
15.5” Display
Optional Touch
Enabled

26

ThinkPad W550 Features
 Intel Core i7 processor
 8 GB RAM
 256 GB solid state drive
 15.5” 2880 by 1620 resolution display
 Windows 10 Pro 64
 Optional multi touch display
 4.92 lbs.
 HD Webcam
 (3) 3.0 USB ports
27

Microsoft Surface Pro 4

Full Windows 10 application compatibility
28

Microsoft Surface Pro 4
 12.3” HD 2763 x 1824 resolution touch screen
 i7 Intel Core processor (i3 & i5 options)
 Windows 10 Pro
 8 GB RAM
 256 GB solid state drive
 Front and rear cameras
 Stereo speakers
 USB 3.0 port
 1.69 lbs.
29

Processor Technology
 Intel
– i3 / i5 / i7
– 6th Generation

 AMD
– FX
– Athalon

30

Solid State Drives (SSD)
SSD

HDD

31

Solid State Drives (SSD)
 HDD – Hard Disk Drive
– Traditional PC drive
– High speed rotating platter
– More prone to be damaged / wear out

Speed comparison

 SDD – Solid State Drive





No moving parts
Memory chips replace rotating platter
Faster / less prone to damage
More expensive
32

USB Ports
 USB 1.0 – up to 12 mbps
 USB 2.0 – up to 480 mbps
 USB 3.0 - up to 5 gbps
 Backward compatible
 Device compatibility

33

Display Ports
DVI – Digital Video Interface.
Carries video data only.

HDMI – High Definition
Multimedia Interface.
Carries digital video &
audio data

DisplayPort is a digital display
interface. Carries digital video but
can transmit audio, USB & others
Apple DisplayPort

34

Display monitors

35

Current Display Technology
 Size range – 19” to 43”
 Resolutions up to 4k (4,000 pixels horizontally)
 Curved screens
 Touch screens
 Multiple cable connections

36

MOBILE COMPUTING DEVICES
Tablets

Apps

Smartphones

Wearables
37

The Top Sellers
 Apple iPad (iOS)
 Samsung Galaxy (Android)
 Microsoft Surface Pro (Windows)

38

Top Selling Tablet Business Apps
MS Office
Apps

Cloud
Storage

Note
Taking

PDF
Viewer

39

Microsoft Office Apps
 Free apps for Android / iOS
 Office 365 subscription provides expanded
functionality
 Integration with DropBox

40

Note Taking Apps
OneNote is
emerging as the
leader of the pack

Notability

Evernote

OneNote
41

PDF Document Viewer apps

Advantage with direct
compatibility with
Acrobat for the desktop

Adobe Acrobat
Reader DC

GoodReader

iAnnotate
42

Cloud Storage Services

www.box.com

www.dropbox.com

https://onedrive.live.com

https://drive.google.com

43

SmartPhones
 iPhone
 Samsung Galaxy
 Windows Phone

44

BUSINESS PRODUCTIVITY
SOFTWARE
MS Office 365

Excel BI

Adobe Acrobat DC
Productivity software
potpourri
45

OFFICE 365 EXPLAINED

46

Office 365 Explained
 Transition from purchased license model to
subscription license model
 Bundled suite of desktop and cloud based
applications
 Bridge from desktop Office to cloud based
Office applications
 Independent of Windows 10

47

The Benefits
Subscription model means upgrades are included at no
additional charge
Comprehensive bundle of productivity applications for a single
monthly fee
Allows for paced transition to the cloud

Office Apps for iPad and Android

Facilitates anytime, anywhere, any device access to Office

48

Office 365 Applications

49

CLOUD STORAGE

50

OneDrive for Business

Log in to your Office 365 account

Click to sync files
to local PC

51

OFFICE IN THE CLOUD

52

Office Online Apps
Included with all Office 365 Plans

Excel, Word, PowerPoint, OneNote

Free versions have limited functionality

Ability to switch directly from online to desktop apps

53

Excel Online

Notice the limited ribbon

54

Excel Online File Sharing

55

Office 365 Subscription Plans







Business Essentials
Business
Business Premium
Enterprise E1
ProPlus
Enterprise E3






Home
Students
Government
Nonprofit

56

Office 365 Enterprise E1
 Hosted Exchange email (50 GB storage)
 OneDrive cloud storage – 1 TB per user
 Skype for Business HD video conferencing
 Team Sites (aka SharePoint Online)
 Office Online
 $8 per user per month (annual commitment)

57

Office 365 Enterprise E3
Includes all features of Enterprise E1plus:
 Full Office desktop applications license
 $20 per user per month (annual commitment)

58

Excel BI
 Add-on feature for Excel 2013 & 2016
 Enhanced external data connections
 Advanced dashboard capability
 Publish dashboard to web via Power BI

59

Sample Excel BI Dashboard

60

ADOBE IN THE CLOUD

61

Adobe Document Cloud (DC)
Adobe’s next generation software

Desktop / cloud hybrid

Integrated e-signatures

Mobile device integration via the cloud

Optional subscription licensing model

Touch screen enabled

62

Adobe Acrobat DC Interface
Customizable
toolbar

63

Document Cloud Storage

Document Cloud
files are available
via mobile devices

64

Adobe Acrobat DC Mobile

Document viewing
/ editing screen

65

Adobe Acrobat DC Mobile

Acrobat DC Mobile
app feature set

66

Adobe Acrobat DC Mobile

Acrobat DC
Mobile app
storage options

67

Productivity Software Potpourri
 E-signature
 Online backup
 Collaboration
 Document
management

 Workflow automation
 Video conferencing
 Google for Work

68

CLOUD BASED
ACCOUNTING SYSTEMS

69

Cloud Based Accounting Model
Cloud

Client

CPA

SaaS Provider
70

Cloud Accounting Features
Anytime, anywhere, any device access

Leverages state of the art software development

Enables business process outsourcing

Enhances financial reporting options

Eliminates redundant data entry and system costs

71

Cloud Accounting Software Tools

72

Emerging Tech Potpourri
 iWatch
 Microsoft Surface Hub
 Drones
 Self-Driving Cars
 3D Printing
3D Printed Model

73

John H. Higgins, CPA.CITP
jhiggins@cpacrossings.com
CPA Crossings, LLC
www.cpacrossings.com
74

Thank You For Attending Today’s
Webcast.
 You may access your CPE certificate by clicking
the “Get CPE” icon if you have fulfilled the
attendance check requirements.
 You will also receive a post event email with
links to your CPE certificate and to the archive
of this webcast.

75