EIP-SCC Smart Cities Roadmap

EIP-SCC Smart Cities Roadmap

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Description: The initiative From Planning to Implementation actively contributes to meet the targets of the EIP Smart Cities roadmap by engaging commitments to share experiences and knowledge with the aim to develop a guidance package on integrated planning solutions. The aim of the workshop in Eindhoven is to organize an interactive session where experiences on implementation are shared and translated into content for the guidance package on Smart City solutions, mentioned in the EIP Smart Cities roadmap.

 
Author: Judith Borsboom-van Beurden   | Visits: 287 | Page Views: 437
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Contents:
EIP Smart Cities and Communities

Break-out session “From Planning to Implementation”
the General Assembly 24th May 2016

Judith Borsboom-van Beurden
24 May 2016
#EUSmartCitiesGA2016

Introduction
Objectives:
The initiative From Planning to Implementation actively contributes to meet the targets of the EIP Smart Cities roadmap by engaging
commitments to share experiences and knowledge with the aim to develop a guidance package on integrated planning solutions.
The aim of the workshop in Eindhoven is to organise an interactive session where experiences on implementation are shared and
translated into content for the gudiance package on Smart City solutions, mentioned in the EIP Smart Cities roadmap.
11:30

Introduction of the interaction between the initiative and the EIP roadmap Judith Borsboom, Initiative leader
(Norwegian University of Science and Technology)

11:35

Smart City narratives: sharing of experiences of cities in preparation and implementation of
Smart City plans
• Chiari Bianchi (Commune della Spezia)
• Nora Mendoza (Fomento de San Sebastian)
• Diane Milne (Dundee City, representing also Smart Cities Scotland)

12.30

Launch of Initiative on Replication and Upscaling and its relation to JPI UE
Margit Noll, Joint Program Initiative Urban Europe

12:40

An outline of the Smart City Guidance Package (chapters, main topics and additional content needed) based on the first
outcomes of analysis of common pathways and implementation
Judith Borsboom (Norwegian University of Science and Technology)
Introduction to group work

14:00
14:05

Group work: Writing/discussing content for the Smart City Guidance Package

Upscaling and replication: in your own city and in your network with other cities

Phases in implementation of smart city plans and roles of smart city actors

Obstacles and workarounds in implementation of smart city plans

Potential synergies during implementation

14:50
15:00

Reporting of subgroups, highlighting new steps (all)
End of meeting

2

Initiatives overview
Citizen Focus
Citizen Centric approach to data - PbD
Citizen City: tools for citizen engagement

Int. Planning, Policy & Regulation
Tools for decision making and benchmarking
Scaling up & replication of smart city plans
From Planning to Implementation

Business Models, Finance and
Procurement

Governance for Cultural Heritage
Cross-Nations Exchange
Sustainable Districts

Integrated Infrastructures

Small Giants

Humble Lamppost

Positive Energy Blocks

Urban Platforms

Sustainable Urban Mobility

Cross-city transformation
Electromobility
New mobility services
3

EIP-SCC Roadmap
We strive for 100

cities to collaborate on bundling demand, 100
industries to cooperate and develop solutions.

4

Interaction with EIP-SCC Roadmap
How your INITIATIVES need to deliver to support the ROADMAP


50 cities to co-create a guidance package on integrated planning for smart city
solutions, including KPIs and citizen support tools.



50 cities and partners to further test and adopt approaches and tools for citizen
engagement, and to engage in a Citizen engagement manifesto.



Small Giants: support replication through knowledge exchange on business models
and funding.



100 cities (50% small and medium sized) and partners to put positive energy blocks
into place



6 Nations Smart Cities Forum to create a blueprint of best practices to support smart city action at national level in Member
States.



30-50 cities and partners to collaborate to align and later on bundle demand to install up to 10 million intelligent lampposts in
Europe.



15 cities and 40 industry partners to replicate smart electro-mobility solutions, seeking 50 new projects with 50 new city
partners and strong SME participation.



10 cities and regions with partners to replicate regional innovative clusters and open-data platforms for smart mobility
services in up to 50 replicator cities.

5

From planning to implementation

Latest achievements
 About 15 cities and several EU projects committed (La Spezia, San Sebastian, Scottish Smart
Cities, CELSIUS, TRANSFORM). Additional cities and projects are contacted and will be
interviewed (STEP, STEP-UP, SCIS, CityKeys, Standardisation, lighthouse projects)

 Several workshops have been held along 2015 and will be organised in 2016 involving public
authorities
 Desk research on common pathways and obstacles producing first outcomes
 Norwegian Smart City network has submitted a commitment (organization of workshop)
 17 additional medium-sized Smart Cities are involved, funded by ERANET and JPI Urban Europe

6

Deliverables

Smart City Guidance Package
Main idea:
1. Develop guidance package supporting replication and upscaling, tools for decision making and
from planning to implementation

2. Content:
• The Smart City Landscape
o Definition and scope of Smart City strategies and plans
o Smart City contexts (main clusters of different situations)
o Smart City Actors
• Describe ways to develop Smart City strategies and involve stakeholders
• Tools for decision making (from other initiative)
• Describe phases of implementation, obstacles met, solutions and workarounds
• Describe role of KPI’s, monitoring and evaluation
• Replication and upscaling
3. How can we link your commitment to this?
7

Heterogeneous Smart City plans
What is the scope and content of Smart City plans?


Smart city strategy



Strategic energy action plan



Sustainability or environmental plan



Energy vision, energy plan



Urban restructuring, rehabilitation



Master plan and zoning plans for areas



Refurbishment or renovation plan for buildings and urban infrastructures as



Real estate project development



Transport and mobility plan



Lighthouse project plan



Maintenance plan for utilities



But also:
• bottom-up initiatives intiatives,
• Investment plans of private equity, pension funds and insurance companies
• ICT plans
• ……………..

Smart City ambition: to do this in a more integrated, innovative way, creating local value
8

Actor mapping
Actors in networks
Owner of infrastructure or building or land
User
Developer
Investor/funder
Municipality

Region
Nation
Citizens
Local businesses
Advisors, consultants
Knowledge providers
Solutions providers
ICT consultants
……..

……..
9

Common pathways
Different contexts and path dependencies: better use of similarities


Composition of building stock (type of buildings, ownershisp etc)



Same types of technical infrastructures and supply systems



Same type of processes and political culture and role division



……



Can common pathways by defined, in need of generic approaches?

10

Phases in implementation
Common phases in implementation of plans
1. Detailing (very much depending upon the plantype)
2. Citizen participation, consult, involvement and engagement of (additional) stakeholders,
approval go/no-go
3. Calculations, funding
4. Comparing alternatives, options

5. Permissions (building permit etc) also concessions, link to privatisiation, law, regualtory
framework
6. Implementation
7. Monitoring
8. Evaluation
9. Adaptation, maintenance
10. Replication, upscaling

11

Often mentioned obstacles
1. Silos: when implementing integrated longterm strategies and plans in siloed municipal
organisations: no department has full mandate for achieving the targets
2. Lack of funding, lack of funders (busines smodels, business cases), affordability (link to
replication and upscaling), Time horizon ROI, risk aversion and lack of technological
knowledge in financial institutes, recapitalization banks. What could be models for
capital funding?
3. Interdependencies: Nobody has full reponsibility , scattered within city, many external
stakeholders. Decision making postponed, or not taken at all
4. Anxiety for vendor lock-in, fast forward moving technologies
5. Regulatory framework eg cultural heritage
6. Ownership models (and specifically the role of Local Authorities)
7. Coordination of stakeholders and securing contracts for heat sources and heat loads
8. Retrofitting, modernization and optimization of existing networks and replacing fossil
heat sources with emission free ones. (CELSIUS)
9. Objections of citizens and other stakeholders, who wants this?
10. Lack of technological knowledge in municiapality and other stakeholders (e.g. owners)
11. Spatial planning not integrating energy efficiency issues, focusing on land use function
12. Long term cycle of urban develiment vs short cycle of politicians
13. …….
12

Solutions
Sources for workarounds and solutions


SCIS



Documented performance reports e.g. CELSIUS on re-use of heat in the city



City networks connecting cities, eg eurocities



ZAC: Overcome obstacles of long vs short term- establishment of SPV, PPP



……………………..other sources?

We need to build repositories on all obstacles

13

Examples of approaches
STEEP (FP7): Initiatives to reduce energy consumption in cities so far too much focusing on specific
sector or objective.

How can you improve efficiency along all the key aspects of the ‘energy value chain’, applying smart
city concepts in an integrated manner and learning from each other’s expertise?
Systems thinking (Problem Structuring Methods and Hierarchical Process Modelling) in
combination with urban data as energy potential mapping in San Sebastian, Bristol and Florence.
 Exploration of best practices and review of local ambitions/strategies
 Creation of an Energy Master Plan Process Model for 3 city districts,
 Identification of the interventions in the systems which impact on energy use could be used to meet the targets and objectives of
each district on sustainable energy
 Using stakeholders knowledge for understanding, defining and validating interventions in the system.

14

Example 2
BSI report on integrated planning

15

Example 2

16

From planning to implementation

Next targets/steps
2016

 Link commitments to the process of creating the Smart City Guidance Package
 Contact commitments not (re-)involved so far
 Link up to relevant businesses
 Establish more collaboration with other EIP SCC, in particular Business Model, Small Giants,
Citizens City, Urban Platforms, Cross-city Transformation, Tools for Decision Making, but also
electromobility and positive energy
 Validation outcomes desk research on common pathways and obstacles (May-June)
 2 webinars and 1 workshop (June- September- November)
 Contribution planned to Citizens City workshop November
 Develop Smart City Guidance Package:
 defining strategies for integrated planning
 analysis of implementation strategies
 existing solutions and best practices to solve urgent problems
 Develop joint proposals for H2020, Urbact, KIC’s etc.
18

Group work
An outline of the Smart City Guidance Package (chapters, main topics and
content needed) around these four topics
1. Upscaling and replication: in your own city and in your network with other cities

2. Phases in implementation of smart city plans and roles of smart city actors
3. Obstacles and workarounds in implementation of smart city plans
4. Potential synergies during implementation

We need verified cases and other sources proving what works
for implementation and replication!

19

THANK YOU!

https://eu-smartcities.eu
Contact: info@eu.smartcities.eu

#EUSmartCitiesGA2016

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